Managing Your Projects With Pizazz: Project Management Software 101

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As a business owner, you need to keep abreast of everything that is happening in your organization, including employees, projects, costs, schedules and much more. Keeping track of this amount of information will make your head spin.

However, there are options that will help you such as project management software.

First and foremost, for your project management to come into full fruition, you will need to invest in a workspace that is comfortable and gracefully connected with fast computers and high-speed internet. Too many times we see companies jumping right into software purchases and accounts (like project management software) without getting the proper foundation set.

Project management software are applications that help companies, teams, and specific units to tackle projects and day-to-day tasks with optimal organization and efficiency. It helps companies increase their bottom lines with added effectiveness and time-saving organizational features.

Next, begin thinking about what the needs of your company are:

What roadblocks are you facing?

  • Is it scheduling?
  • Poor time management?
  • Others not having proper access to documents for collaboration?
  • Costs?

One of the top features project management software should offer you is the ability to create schedules. This will help you to save money by scheduling more people at busy times of the day, which can help reduce over or under-scheduled staffing parts of the day.

The scheduling features should also include the ability to estimate the amount of time it will take to finish a project, to create meetings complete with notes, and to set an agenda. You should also be able to keep track of how much money each project is costing you and whether you are under or over-budget.

Being able to include documents and files are another important feature to look for when considering project management software. You will want to look at how well the software integrates with other applications. For example, consider how easy it is to email items to your participants as well as how simple it is to use with a mobile device.

When you are searching for the best way to keep track of the inner workings of your business, consider all of your needs when searching for project management software. Consider the obstacles that you are facing, which are preventing you from gaining the edge on the competition.

Once you have defined these issues, you can effectively choose the best project management software for your company.

Image: iStockphoto

About The Author

Jeremy Page is a digital nomad who loves creating internet incomes and spending time in the mountains. He travels the world and makes money from his Macbook Air by writing at Multiple Streams and TopTenReviews.