Keep Your Data Under Lock and Key And Avoid Embarrassing Information Breaches
A business owner must work with his or her employees to protect customer and employee information. In fact, this is a huge task that many businesses fail to take seriously enough and because of that, serious problems often result.
Fortunately, one can easily develop a comprehensive strategy that protects your enterprise information and saves your business time and money.
1. Secure Your Payment Information
When it comes to credit card processing, there are several measures you can take in order to protect your finances and client information.
For starters, when accepting payments through your website, you need to use an SSL certificate. At the same time, your website should not store a customer’s payment information; instead, prompt them to enter it again for any future transactions.
From the corporate standpoint, businesses must take steps to protect any customer data that must be kept on file. This can easily be accomplished by using encryption methods and hosting the data offline on a secure server.
Protecting client information is a crucial step as one failure can lead to serious PR problems for any business.
2. Secure Access To Your Computers
Most staff members will have a need for a computer and will need to access certain software and enterprise data. To avoid security problems, there are a number of options available. One is to utilize the assistance of an IT professional to limit access to computers and/or certain software packages.
By limiting access protocols, you can avoid most serious problems, like low-level employees gaining access to the wrong program or making edits to a secure file.
Another option for securing personal privacy and enterprise data is through the use of the newer generation of third-party business intelligence software, like Armor 5, Domo, and Divide.
These types of programs are extremely useful for businesses who want to significantly reduce their equipment costs without sacrificing security of business operations.
3. Make A Secure Backup of Your Enterprise Data
You obviously can’t run a successful business leaving important data sitting on a solitary hard drive waiting for Murphy’s Law to intervene.
To avoid any serious, and possibly irrecoverable, damage to your business, you must regularly back up and secure all pertinent enterprise data. Cloud technology is currently the platform of choice for many business owners when it comes to backing up enterprise data.
Cloud servers use strong encryptions to avert data loss and access by unauthorized personnel. These servers are also equipped with enhanced security features, like two-step authentication, making it almost impossible for unauthorized users to gain access to a user account even if they know the password.
4. Properly Train Your Personnel
To take a proactive approach, you should train your employees on how to use their workstations efficiently and safely by taking the time to establish basic security policies for your employees.
You should also establish guidelines for internet use as well as rules of conduct for handling and protecting customer information and other important data that includes the penalties for policy violations.